Managing one’s deposit

My Space/My Deposits

You can manage your deposits from My Deposits on your personal space accessible from Hal's home page. You must click your initials at top right of your screen.

The deposits page displays:

There are several possible situations for your deposits :

Status of the deposit	Possible actions
Modification request	View, modify, answer, delete
Documents pending for verification	View, delete
Documents online	View, edit metadata, add file, link the resource, use as a template, share ownership
Bibliographic references	View, add file, edit metadata, link the resource, use as a template, share ownership, delete

Possible actions

You must select the three dots to have access to the actions on your deposit.

Online deposit

• Open publication : you can see the notice,

• Share / Export : you can share your deposit on social network and export in BibTeX, TEI , Dublin Core, DC Terms or EndNote version,

• Modify the metadata : you have write permission to the publication type, document and author metadata,

• Add an annex file : you may enhance a bibliographic record with the full-text document. You may edit the document type, upload one or more files, document and/or author metadata. The deposit becomes a document pending for verification,

• Deposit a new version : this updates your deposit with a newer file version (with corrected content, an enhanced layout, a published version, etc.). You may edit the document type, upload one or more files, document and/or author metadata. The deposit becomes a document pending for verification. Once the deposit posted online, the latest version is the one available for consultation,

• Link the resources : this enables you to link several deposits together,

• Used as a template : duplicate the deposit. Useful if you have to deposit several chapters of the same book for example : only chapter titles and pagination change,

• Share property rights : you may share your deposit with several users (like co-authors, for instance). A shared deposit is available in each user's individual space, thus allowing them to view statistics, among other things.

Awaiting modification deposit

Edit deposit: You can modifiy the metadata in the deposit,

Reply to moderators : here you will access an exchange form to interact with the verification teams who check deposits before posting them online,

Delete : you can delete bibliographic records, documents pending for verification, or pending for modification.

Viewing your deposits

Once connected, when you display your deposits, some of the actions are available.